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International Federation of Red Cross and Red Crescent Societies (IFRC)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity,
impartiality, neutrality, independence, voluntary service, unity and universality.

Job Purpose:

Reporting to the FACT Team Leader/OPS Manager, the Disaster Management Delegate will:

  • Provide technical oversight and guidance for the DM programme planned for the operation
  • Provide the Red Cross Movement Toolkit and processes approved by the movement.
  • Ensure that the DM programme activities are implemented within the established budget and timeframes and that Federation policies, procedures and directions are followed.
  • Explore, identify, design, implement, monitor and report other Relief activities as possible alternatives to the DM program
  • Complement existing Nigeria RC National Society’s capacities to design and lead the DM Relief component of the operation
  • Manage the IFRC DM programme, implemented in partnership with the ICRC into the operational areas.
  • Provide extensive input and technical support to programme design and planning and coordinate effectively with other technical sectors.

Job Duties and Responsibilities:

The Disaster Management Delegate will:

  • Support, the National Society in the development of the operation response plans, contingency plans, standard operating procedures, emergency assessment systems and procedures, logistics procedures and pre-positioning of relief supplies under the supervision of the Head of Nigeria Operations and in collaboration with the Logistics Delegate;
  • Ensure professional logistics support is given to the IFRC’s DM programme and synergy with other programmes developed for the Nigeria operations;
  • Ensure processes of relevant assessments, in collaboration with the NS, the Ops Manager and the Head of Nigeria Operations, developing terms of reference, mobilizing deployment of resources and reviewing reports.
  • Ensure DM response activities are planned and implemented according to the operation’s priorities.
  • Assist the National Society in the development of disaster response training (CDRT, NDRT, RDRT) and capacity building needs.
  • Ensure that community resilience programming is managed and implemented in accordance with IFRC strategic programme framework, and agreed standards including Red Cross Red Crescent Code of Conduct, Sphere Standards and Humanitarian Accountability Partnership.
  • Collect documents and reports relevant for the DM objectives of the Country Cluster Office and the Nigeria operations for dissemination and documentation.
  • Monitor emerging disasters for rapid and accurate information sharing and activation of disaster response mechanisms (DMIS) in close collaboration with the Head of Nigerian operations.
  • Ensure accurate and timely reports in collaboration with the PMER and RM Delegate for the Country Cluster Office, the Nigeria Operation, the Region DMU, the donors according to approved guidelines;
  • Assist in preparation of budgets for DM programmes of the operation and monitor expenditure.
  • Represent the Head of Nigerian operations or IFRC in key country technical forums such as sector and technical working groups. Liaise with international humanitarian agencies and organisations when appropriate and participate in Inter Agency coordination and other NGO meetings, task forces on disaster management where appropriate and beyond the formal coordination meetings.
  • In coordination with the Nigerian RC (DM, CASH, and livelihoods programme counterparts) and the IFRC’s operational team, review the relevant plan of action and budgets.
  • Provide support to ensure the efficient and effective implementation, monitoring, evaluation and reporting of DM activities supported by IFRC’s operation in Nigeria.
  • Promote integration of DM with other programmes (Relief, Health, WASH, Livelihoods, etc.), including projects which can benefit from DM related objectives.
  • In coordination with, the IFRC operation’s team (in particular in collaboration with the PMER/RM/Partners relationship Delegate) and the Head of Nigeria operations, provide guidance to the NS on the establishment of project baselines and basic monitoring systems.
  • Establish and maintain a matrix mapping of programmes and activities in the domain of DM/Relief and provide guidance to the NS on maintaining and reporting national level data:
    • Provide periodic, high quality (narrative and financial) progress reports to IFRC management and other stakeholders.
    • Ensure the Nigeria RC NS’s involvement in all aspects of the DM assessment process through the inclusion of counterparts to all team members and regular feedback to the National Society’s Leadership.
    • Ensure that the existing Nigeria RC’s capacities and experience, in DM and relief programming are utilized and strengthened.
    • Provide support to capacity building needs of the Nigerian RC National Society in all the operation related aspects with a focus on DM/relief activities in facilitating training and awareness raising for NS governance, management staff and volunteers on DM/relief and also in adapting existing IFRC materials to the Nigerian context.
    • Contribute to knowledge sharing, producing documentation for case studies and lessons learned.
    • Support access to reference materials, promoting on-line training resources, co-facilitating technical trainings and delivering technical presentations during training events and other meetings.

Educations:

  • Relevant university education in DM or a professional qualification in DM/relief/recovery operation management – Required
  • Basic Delegates Training Course, WORC, IMPACT or equivalent knowledge – Preferred

Experience:

  • At least 5 years of experience in developing and managing DM programmes and in relief distribution including personnel, budget and financial management to ensure compliance – Required
  • Proven field working experience in complex emergencies or similar contexts – Required
  • Experience/Understanding in cash/voucher approaches to relief and recovery – Required
  • Experience in reporting and proposal writing – Required
  • Experience in Donor/partners relationship management – Required
  • Experience working for a humanitarian aid organization in a developing country – Required
  • Experience of working for Red Cross/Red Crescent – Preferred

Knowledge, Skills and Languages:

  • Self-supporting in computers – Required
  • Ability to work under stressful conditions, meet deadlines and travel extensively to support field operations or training – Required
  • Strong skills and knowledge in DRM Law – Required
  • Good knowledge of disaster management and humanitarian assistance concepts and debates, as well as mechanisms, tools and guidelines for programming and coordination at different levels – Required
  • Good Analytical thinking skills – Required
  • Good communication, interpersonal skills with developing training, facilitation and presentation skills and with also the ability to coach, mentor and influence people – Required
  • Good Knowledge of the region and capacity to practice political and cultural sensitivity – Required
  • Fluent in written and spoken English – Required

Competencies and values:

  • National Society relations
  • Strategic orientation – Communication  – Teamwork
  • Managing performance
  • Professionalism – Integrity – Diversity
  • Judgment-Decision-making 
  • Results focus and accountability

Job Title: Finance and Administration Delegate

Vacancy No:IFRC01596
Location: 
Nigeria
Duration:
06 Months
Category of Staff: 
Delegate
Grade: 
To be determined

Job Purpose:

Reporting to the Head of Abuja Cluster office and under the technical supervision of the Head of the Nigeria Operation, the Finance and Administration Delegate will:

  • Integrate the Country Cluster Support Team and is accountable for creating financial value, optimizing support and positioning the Finance Team as the operation partner.
  • Be responsible for the funds, budget, administration, contractual matters and insurance of the office, as well as for training and advising the national staff in financial and administrative matters.
  • Supervise the Finance team and Administration Units for an efficient support system.
  • Provide a general support and advice to the Head of Nigeria Operations, the program managers on all program related financial issues from the budgeting to the final evaluation.
  • Work closely with the Nairobi finance technical team in order to provide efficient finance management support.

Job Duties and Responsibilities:

Coordination:

  • Coordinate operational services for the economic, efficient and effective management of the International Federation financial resources and promote cooperation with the operating NS.
  • Closely collaborate with ICRC’s Finance Focal person in financial and administrative matters as the movement partner involved into this operation.
  • Support all ongoing operations in terms of financial and administrative management

Budgeting:

  • Coordinate the compilation of the Nigeria complex operation budget and financial plan, under the direction of the Head of the Nigeria complex operation and the Head of Abuja Cluster
  • As the management of Emergency Operations, needs Appeal budgets prepared by budget holders (BH), the Finance and Administration Delegate will :
  • Coordinate the budget preparation among ops coordinators and finance staffs.
  • Lead the budget revisions and advise on their realism, consistency and compliance.
  • Provide quality technical advice to the ops coordinators in the revision of their budgets.
  • Develop tools that facilitate the work to gather the financial data and prepare the budgets.
  • Provide guidance in terms of trends analysis to give better estimations for the budgets.
  • Review and validate the finance section of funding proposals to ensure that it includes all the associated costs and therefore the IFRC is fully recovering all the costs.
  • Monitor the level of implementation of the budgets and provide feedback to the management team.

Donor Reporting:

  • Review the finance sections of funding proposals for donors.
  • Compile accurate, regular and timely financial and narrative reports for the Federation and for donors, in coordination with the regional Finance Unit, if required by service agreement(s) or any other MoUs signed with partners.
  • Coordinate the donor financial reporting process ensuring that the reports are prepared and send to the donors before due dates.

Financial and Administrative Management of the office:

  • Line manage, recruit, advise, support and train the locally-hired financial, administrative and support staff of the Cluster-office, and arrange for their remuneration according to rules and regulations adopted within the office.
  • Administrate the accommodation, per diem, visas and travel arrangements for delegates and visitors.
  • Maintain accurate registers of the assets and property of the Cluster office, and ensure that accurate office systems are in place and maintained.
  • Advise and provide timely and accurate financial information to management team, assisting them to interpret and understand the financial information that allow them to take better decisions based on the current and future situation.
  • Coordinate the provision of regular management reports to allow the project managers to review and monitor effectively their projects and make effective operational decisions.
  • Conduct regular meetings with the management team and program coordinators to explain the overall finances.

Financial and Administrative Management of the Operation:

  • Manage and control the funds and financial assets of the operation.
  • Cash flow and cost control management
  • Payments, Cashier, Bank signatory and payroll functions management
  • Develop policies to avoid unnecessary risks from either exchange rate fluctuations or physical losses.
  • Review cash request analysis and ensure that the office is having enough cash to run its activities.
  • Provide consolidate cash forecasts and pursue forecasting system.Maintain accurate registers of the assets & property of the delegation
  • Ensure that accurate office systems are in place & maintained, accounting, authorization & internal control procedures environment & expenditures are within approved limits for each project & that the transactions are performed in compliance with the procedures & policies in respecting the donor conditions.
  • Ensure that the income or expenditure reallocation is completed on time.
  • Coordinate the validation of a maximum amount allowed by a project to spend to avoid expenditures in excess of these limits.
  • Supervise that the expenditures are according to the budgets, analyze, investigate, address & report significant variances.
  • Build & maintain knowledge & understanding of the in-country activities
  • Manage direct line reports & assigned resources (financial, equipment, etc.) soundly.
  • Lead, direct & motivate staff to ensure quality service, compliance, accuracy & timeliness.
  • Monitoring of Key Performance Indicators in order to ensure that there is an adequate financial management of the operation projects at all levels.
  • Preparation of ad hoc analysis reports to the management team (e.g. financial implications & budgets for the existing plans, allocation of shared costs, etc.)

Internal Control:

  • Monitor provision of supplementary services are being done according to the procedures & we are collecting the invoices on due time. If not, escalation to seek for a solution Safeguard & optimize the use of financial resources trough an appropriate internal control environment, with an emphasis on:
  • Policies & procedures
  • Effective budgetary control, oversight of bank & cash portfolio
  • Pursue from contractual agreements to practical implementation of the financial procedures to ensure satisfaction in terms of proper financial control.
  • Track, monitor & control financial commitments.
  • Coordinate with the regional Finance Unit the development & implementation of adequate policies for the treasury & cash management.
  • Monitoring of the items in the balance sheet to ensure all of them are reconciled, properly booked & there is no dormant balances.
  • Monitoring of the closing of the month as per the global time table.
  • Review & validate staff requests before submitting them for approval to the Head of Abuja Cluster, the Head of Abuja Cluster & the HeOps, the Region Finance Coordinator & the Regional Director.

Audit & Risk Management:

  • Implement corrective actions to manage financial risks.
  • Oversee audit processes by preparing, facilitating, & ensuring smooth processes.
  • Provide direct input to these reviews & clarify queries at source.
  • Provide feedback on formal basis for management input to the final documents.
  • Follow up on outstanding issues

Capacity Building:

  • Support & train Delegates, Local Staff on finance management.
  • Advice the NS on how to improve the financial reporting component of its operations & train the key finance staffs
  • Ensure alignment with guidelines & policies & provide advice in the use & benefit of international accounting standards & ensure that audit recommendations are implemented.
  • Lateral Relationships (Ensure effective working relationship in Abuja Cluster office & at the regional & global secretariat level with NS counterparts and leadership.)

Education:

  • Relevant university degree or equivalent qualification in Finance or Accounting – Required
  • Relevant advanced university degree (master`s or equivalent) or equivalent qualification in business administration or auditing – Required
  • Basic Delegates Training Course or equivalent knowledge – Required

Experience:

  • Minimum of 5 years’ experience in a finance/accounting role or in leading and managing finance for operations programs in a humanitarian organization in developing countries and in complex emergencies or similar contexts – Required
  • Experience of preparing budgets, cash flow statements and financial plans – Required
  • Experience of working with Federation accounting systems – Preferred
  • Experience of writing narrative and financial reports – Required
  • Acquainted with International Federation policies, procedures and systems – especially with Secretariat accounting systems – Required
  • Experience in counterpart support and mentoring – Required
  • Experience in internal or external audit – Required
  • Experience in Finance and Administration team management – Required
  • Experience of working for the Red Cross/Red Crescent in particular working with National Societies – Required

Knowledge, Skills and Languages:

  • Good stress management skills – Required
  • Good analytical skills and solution focused person – Required
  • Excellent communication skills – Required
  • Ability to work well in a multicultural team – Required
  • Flexible and adaptable to changing working conditions – Required
  • Good Knowledge of the region is an asset – Preferred
  • Willing and able to travel whenever required for work purposes – Required
  • Self-supporting in computers and excellent practical knowledge of computers (Windows, spreadsheets, word processing, accounting applications…) – Required
  • Self-motivated and proactive, with good judgment and initiative, high degree of integrity, discretion, and personal conduct – Required
  • Fluent in written and spoken English – Required

Competencies and values:

  • National Society relations
  • Communication – Teamwork and Team building
  • Professionalism – Integrity – Diversity
  • Judgement-Decision-making
  • Results focus and accountability – Managing performance Comments

Job Title: Procurement and Logistics Delegate

Vacancy No: IFRC01608
Location: 
Nigeria
Duration:
07 Months
Category of Staff: 
Delegate
Grade: 
To be determined

Job Purpose

  • Reporting to the FACT Team Leader/OPS Manager, the Procurement and Logistics Delegate will have a strong focus in:
  • Supervising and conducting all country level procurement activities for and on behalf of IFRC,
  • Supporting the NS on the procurement and logistic capacity building and Support the delivery of operational and Country level logistics services
  • Conducting the procurement project related activities of the IFRC
  • Supporting the National Societies on their processes, ensuring compliance with IFRC standards.
  • Supporting the delivery of operational and Country level logistics services in-line with Logistics Procurement and Supply Chain Management strategy and procedures, ensuring a high quality service provision that meets the needs of services users.
  • Planning, implementing, monitoring and report the logistical aspects of all programmes relating to the Nigeria response operations and ensuring that all logistics tasks are complying with the IFRC standards and procedures
  • Working closely with programmes and will carry responsibility for specific area of logistics activity e.g. customs/ warehouse/ transport processing.
  • Playing an active role in training and supporting other IFRC staffs in relevant logistics procedures and to ensure alignment in cross-function activity.
  • Assist the HEOps, Team Leader and Head of CCST in creating basic logistics management system and provide rapid and professional support/assistance to the various components of the mission, conducting logistics assessment missions, create and maintain logistics regulations/emergency procedures, coordinating, if needed, warehouse and Hub. Job Duties and Responsibilities

Responsibilities:

The Procurement and Logistics Delegate is responsible for:

  • Ensuring appropriate document handling, stock management (including office stock) and financial recording systems are established and maintained
  • Undertaking a rapid and thorough assessment of the operational needs of the Nigeria operation response to design and propose a more effective and transparent logistics system that ensures effective, timely and efficient delivery of logistics support to the operation.
  • Working with the Regional Procurement Team to prepare required documentation for international and regional tendering in compliance with the Federation standard procurement procedures and processes.
  • Preparing and presenting procurement files to Committee of Contracts (local or Geneva).
  • Ensuring that all purchased goods are of the required Federation standards, fit for the purpose and follow the required documentary trail.
  • In consultations with the Head of Nigeria operations, Ops Manager and Nigerian RC Counterparts and ICRC as Movement partner involved in this operation, design systems and work out Logistics Action Plans and take actions to address bottle necks of logistics to meet the urgent requirement from the field, such as leased vehicles, fuel … etc., in order to set up and manage the logistics for the Nigeria Operations, including establishment of a logistics structure and logistics systems.
  • Put in place an effective logistics mechanism to help speed up the requirements for procurement, warehousing and field delivery, in line with the Nigeria operations Plan of Actions.
  • Implement and maintain International Federation standard practices in logistics procedures and supervise and direct of the operation’s procurement services to IFRC standards as required for the Nigeria Operation.
  • Provide timely advice and technical support on logistics issues to other departments
  • Contracts, with the support of regional office, the required by the operation for goods and services in order to procure goods and services on behalf of the Nigeria operation following Federation standard practices and ensuring documentation complies with full audit trail standards.
  • Plan organize and maintain, in compliance with Federation standards and Logistics norms to minimize losses, any stores and/or warehouses containing Federation stocks; provide timely stock reports to the Head of Nigeria operations and Logistics Dubai.
  • Provide supervision and direction to the operations transportation and fleet needs according to the operational needs establishing in advance contracts with 3PL.
  • Liaise with relevant field level operational partners (ICRC, Nigerian RC) and governmental structures and keep up to date a comprehensive data of all goods and services procured with local market conditions to enable delivery of most efficient procurement service locally or by Logistics Procurement and Supply Chain Management Unit in Nairobi directly.
  • Plan, organize the transportation, customs clearance and other formalities for incoming goods to ensure their timely receipt into the operations stores and/or warehouses.
  • Liaise with the HR officer to hire temporary, local labour to facilitate the timely and efficient receipt and dispatch of goods to and from the stores/warehouses, and in accordance with local regulations.
  • Ensure the correct storage, rotation of stock and proper structural maintenance of warehouses to keep all stock in good condition.
  • Plan and organize the operations transportation requirements, implement and maintain use of transportation management system for all Federation-owned vehicles and assist the operations management in planning the best use of vehicles.
  • Undertake field trips into the operational areas to assess the progress of logistics component of the Nigeria operations.
  • Produce regular, timely and accurate narrative and financial reports for the International Federation and for donors related to Logistics
  • Ensure a rapid assessment and review of the Nigerian RC logistics Capacity : procurement, warehousing and vehicle management (existing and gaps) to propose and help to put in place a more effective and reliable logistics system (procurement, control of incoming/outgoing of items, warehousing, etc.), in close consultation with the Head of operations and the regional/global logistics Unit
  • Make recommendations for improvement of the National Society’s logistics capacities and develop a plan of action (with timeline) and budget to implement the recommendations.
  • Provide technical support and assist the Nigerian RC National Society in implementing the operation Plan of Action.
  • Train and develop Delegates, Local Staff, National Society Staff and Volunteers capacities in Logistics management in providing management guidance and maintenance of logistics fixed assets, including vehicle registration and insurance.
  • Strengthen collaboration and coordination with ICRC logistics team in country Education

Requirements

  • Relevant University Degree in Supply chain (including procurement) – Required
  • Professional qualification in Supply Chain (Logistic and Procurement) or equivalent relevant experience – Required
  • IMPACT, Basic Delegates Training Course – Preferred Experience
  • A of Minimum of 5 years’ experience in managing Logistics of RC field operations in a security sensitive area and in complex emergencies or similar contexts – Required
  • A very good track record of managing people, networking, influencing and negotiating and building relationships effectively – Required
  • Relevant professional experience in general logistics, including warehousing, transportation, customs clearance and procurement and staff training – Required
  • Experience in reporting and proposal writing, budget and financial management to ensure compliance – Required
  • Experience of working with National Societies – Required
  • Experience working for a humanitarian aid organization in a developing country – Required Knowledge, skills and languages
  • Self-supporting in computers – Required
  • Coordination and partner relationship building/ Excellent skills in networking with other agencies and organisations – Good interpersonal skills – Required
  • Ability to work under stressful conditions, meet deadlines and travel extensively to support field operations or training – Required
  • Excellent communication and organisational skills as well as logistics technical expertise with good knowledge of Logistics tools and guidelines for programming – Required
  • Valid international driving license for light vehicles (manual gears) – Required
  • Skills to analyse and draw conclusions for a rapid and well-argued decision – Required
  • Good Knowledge of the region and capacity to practice political and cultural sensitivity – Required
  • Knowledge of Red Cross Red Crescent Movement and Sharing the RC/RC principles and values – Required
  • Skills in training and developing staff capacity – Required
  • Fluent in written and spoken English – Required Competencies and values
  • National Society relations – Strategic orientation – Communication – Teamwork
  • Professionalism – Integrity – Diversity; Judgement-Decision-making
  • Results focus and accountability – Managing performance Comments
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